Group trips create many shared costs in a short time: hotels, taxis, meals, activities, and sometimes multiple currencies. A clear expense system keeps the trip focused on the experience instead of the accounting.
Create the group before the trip starts
Add travelers before the first booking so flights, deposits, hotels, and tickets are captured from day one.
Use categories that match the trip
Common travel categories include accommodation, transport, food, activities, groceries, and emergency costs.
Handle currency conversion consistently
Choose one base currency for the group. Convert foreign expenses when they are added so balances stay readable and predictable.